If you participated in the Eye on Education webinar, “Free Tech Tools for a More Productive New Year,” this post is a follow-up.
If you liked what you heard and would like more, here are several ways you can keep in touch:
- Check out our website. In addition to general information on what we do, you will find a page of free resources.
- Follow me on Twitter.
- “Like” my Facebook page and check back for updates.
- Subscribe to my free monthly newsletter.
- Bring new blog posts straight to your e-mail.
- Read Get Organized! and/or Organization Made Easy!
- Bring me to your school or organization.
iGoogle (UPDATE iGoole no longer exists. For an explanation on how I keep commonly-used links together, see this post on how I do this through Evernote Home.
If you are interested in adding to your iGoogle page some of the same gadgets I have on mine, here is an easy way to get them. As you click each link, you will be taken to a page that describes the gadget and lets you click a button to automatically add it to your iGoogle page.
Bit.ly URL Shortener
MapQuest Driving Directions
Area/Zip Code Lookup
Document to PDF
Google Map Search
Here is how to make iGoogle (your homepage).
Want to set up a Dropbox account? Here is an easy way for you to set up an account and get an extra 250MB of free storage for both you and me. Click here to sign up.
Google Docs Forms
We mentioned briefly about students being able to take tests on the computer which are instantly graded and item analysis conducted. Here is a post that goes into more depth on that concept. (Sorry, we actually didn’t get to this one.The link will explain the concept. If this is something your school would serious like to pursue, let me know.)
In a time where tablets are becoming popular, conducting classroom walk-throughs is an extremely practical use of collecting and organizing data.
Here are the steps for creating a walk-through form using Google Docs and then getting that walk-through form onto your tablet.
- Design your walk-through form on paper. You may wish to begin with a paper form you are already using. Only after you have thought through how you want the form to look should you go to the computer.
- Log into your Google account and go to docs.google.com. You will see a list of all of the Google Docs you have already created.
- Click “Create New” and choose “Spreadsheet.”
- In Row 1 enter each of the questions that will go on the form. (Examples: Teacher name, Subject, Resources Being Used, Objective/Essential question posted?, Student activity, Number of students not actively engaged, Teacher activity, Level of questioning, Overall comments). Press the tab key to go from column to column. Note: You do NOT need to have a column for the date. The date and time of the walk-through will automatically be gathered for you.
- From the “Tools” menu, choose “Form” and “Create a form.” You will now see a form with your column heading already listed. Below each item will be a short blank where you could enter a response.
- While some fields lend themselves well to a short answer, for others, a drop-down list, series of check-boxes, paragraph text box, etc. will be a better fit. As you move the mouse down the page, each item will turn a beige color and display a series of icons to the right. Click the pencil icon to decide what type of response you want and create your list of checkboxes, items on drop-down list, etc.
- Each question will display a “make this a required question” checkbox. It is a good idea to check this box. That will keep you from overlooking an item. Click “Done” when you have finished editing that item.
- At the top of the form is a button called “Theme.” Click it, and you can choose from an array of attractive looks for your form.
- At the very bottom of the form, you will see “You can view the published form here” followed by a rather long URL. This is a very important step! Highlight and copy that link.
- By this time, Google Docs has probably prompted you to save the spreadsheet. If not, click “Save.”
- Now we want to get this form on your BlackBerry PlayBook, iPad or other tablet device you will be using in the walk-throughs. You can also use the form with a Smartphone, although the size may be too small for you to use comfortably.
- Open a new e-mail on your computer, paste the link from the bottom of the Google Docs form in the body, and address the e-mail to yourself. Send the e-mail.
- Go to your PlayBook, iPad, or other tablet. Check your e-mail, looking for the one you sent to yourself.
- Open the e-mail, and click the link. You should now be looking at your walk-through form.
- Your tablet should offer you a way to save a URL as a “shortcut” on your home screen. For example, on the PlayBook, you will tap the hollow star and choose “Add to Home Screen.” You have now created an app for the walk-through form.
If you also wish to have the form on your Smartphone, you will repeat the process on that device. Check your e-mail on the Smartphone and open the one containing the link to the walk-through form. Click the link to display the form. Now turn that URL into a desktop shortcut. How this is done will vary from one Smartphone to the next. For example, on a BlackBerry running OS6, click the icon just to the right of the URL address bar. Choose “Add to Home Screen.” You have now just made the walk-through form into an app! You will find its icon on your home screen.
You are ready to start your walk-throughs! Each time you finish a form and touch “Submit,” the data instantly goes into the Google Docs spreadsheet. Each entry is date and time stamped for you!
No more filling out forms and then recopying that data somewhere else! Your data is neatly stored in rows and columns on your Google Docs spreadsheet. Less time spent on paperwork. More time spent on helping good teachers get even better. Life just got easier!
Again, thanks for participating in the webinar. If one of your New Year’s resolutions was to “Get Organized!” I hope the hour we spent together will give you a great start.
LynetteJanuary 10, 2012 5:42 pm
I enjoyed this Webinar very much. I am excited to use the tools to help me be more organzied. Thank you!
Linda SultJanuary 10, 2012 5:51 pm
If I already have a dropbox account, will this link give me more storage?
I’d like to hear more about how you organize the folders with dropbox…I’m hoping the archive will help me catch your strategies a little better.
PeggyJanuary 10, 2012 5:56 pm
Thanks for the great webinar, Frank. It provided a wonderful overview and introduction for people wanting to get started with the tools you featured (awesome choice of tools!). While I was already using all of them I always enjoy watching how others present this kind of information. Your presentation was really easy to understand, highly engaging and provided excellent visual examples of each step in the process. The handout was perfect for capturing key points! Have you ever used Goofram (combines google and wolfram search). http://www.goofram.com I recently learned about it and love the search results.
Dr. Frank BuckJanuary 10, 2012 6:00 pm
If you already have an account, it will not give you more storage. But, if you go to the Dropbox website and look for the “Get extra storage space free” link (there should be a red package beside it), it will generate a link for you that you can send to other people. When they use that link to sign up, both you and they get the extra 250MB. You can get up to a total of 8GB of free storage.
Dr. Frank BuckJanuary 10, 2012 6:02 pm
Thanks for attending! I am glad you are taking away some tools that will be useful.
PeggyJanuary 10, 2012 6:02 pm
One Google gadget I use on my iGoogle page that I find really helpful is the “World Time Server Clocks” gadget. Since I frequently connect with colleagues in different time zones I add a clock for multiple time zones (I have 4 clocks on my page now). Then I can see at a glance what time it is for them. I know I can see that on my Google Calendar using the World Clock sidebar but it’s easier to access on my iGoogle home page along with everything else. 🙂
Dr. Frank BuckJanuary 10, 2012 6:08 pm
On the organizing the folders, listening to the archive may help. I had been planning to do an entire post on my blog addressing that, so I will go ahead and compose that and have it post within the next week, so just check back.
Dr. Frank BuckJanuary 10, 2012 6:12 pm
The world time clock sounds like a great one. And, with it being on your iGoogle page, you ahve access to it from anywhere.
For others who may be interested in that one, you will find if you just do a Google search for “iGoogle gadget,” followed by whatever you are interested in (in this case, something “world time clock”), you will usually get a hit that will take you right to a page where you can get the gadget.
There are SO many gadgets out there for the iGoogle page.
Dr. Frank BuckJanuary 10, 2012 6:18 pm
Thanks for the kind words! This webinar was a real joy to do. yes, I have used “Goofram.”
For those who are just learning about WolframAlpha, “Goofram.com is a really cool site. The name comes from melding “Google” and “Wolfram” into “Goofram” (get it?) Cute, huh??
You type in a term just like you were doing a plain ole Google search. On one side of the page, you get the Google results. On the other side of the page, you get WolframAlpha results. This would be a great site to use when teaching students the difference between the two.
Linda SultJanuary 11, 2012 10:08 am
I look forward to seeing the blog post about strategies and folder management with Dropbox.
Because I added the Google reader gadget to my iGoogle page as a take away from the webinar, I will be sure to see when you post it!
Dr. Frank BuckJanuary 11, 2012 1:35 pm
You have the idea. Let Google Reader on your iGoogle page handle checking the blogs you like!
readingteachJanuary 14, 2012 12:02 am
Great webinar! I am so excited about all the things in this session and can’t wait to use them. I will definitely set up reQuall for my mother, in case I forget to reminder her to pick up the Grandchildren!
Dr. Frank BuckJanuary 14, 2012 1:46 pm
Thanks! You will find yourself using reQall every day. It’s such a great way trap the things that occur to you. No more forgetting!